MyClubHQ - UK

www.myclubhq.golf

CONTENTS

Introduction - MyClubHQ

for Golf Clubs

Personalised Website

and Member Portal

Membership CRM

Tee Sheet & Bookings

Competitions & WHS

EPOS & Pro Shop

Accounting Integrations

Other Integrations &

Ecosystem

Community Forums

and Groups

Private Events &

Society Days

Mobile App

Reporting & Analytics

Payment Processing

Email Marketing

Roadmap to Success

Who is AEVUS

Aevus is the software company behind MyClubHQ. We’re a tech spin-off

from Worldspan Events, a globally recognised events agency with 50+ years

of operational excellence. We turn decades of complex logistics into clean,

reliable club technology.

Our team of engineers, product specialists and project managers builds

secure, API-friendly tools that slot into your ecosystem and scale with your

club. Beyond golf, we also develop other SaaS platforms - including an

association management system (AMS) and a task-management solution

used by leading brands, such as over 600 Shell service stations in the

UK. We’re practical, fast, and focused on what matters: better member

experiences and stronger clubhouse performance.

MyClubHQ is a golf-first membership and operations platform, shaped

by the day-to-day realities of club managers, frontline staff, and

members. It turns real operational pains into clear, repeatable workflows

for tee bookings, competitions, memberships, EPOS, events, and

payments - all in one place.

Built for golf. Powered by Communit-Us.

MyClubHQ brings every touchpoint - memberships, tee times,

competitions, events, community, and payments - into one simple,

scalable platform. Born from Communit-Us, it pairs a best-of-breed

integration philosophy with a flexible, API-friendly core, so you keep the

tools you love and connect the ones you need. Configure rules once

(members, guests, societies), automate the admin, and let your team get

back to great golf experiences.

AN INTRODUCTION TO MYCLUBHQ

Streamlined Membership Management

Greatly reduce manual processes.

Automate renewals, send reminders, and track payments with ease,

giving you more time to focus on growing your club.

Society Days & Club Events

From first enquiry to rebooking, manage golf days, charity days and

seasonal functions in one flow A self-service portal lets the booking

lead add guests, set dietary needs, and manage pre/post-golf meals;

when the window closes, final lists auto-route to F&B, and other relevant

departments..

Year-Round Mobile App

With our fully integrated mobile app, members can access and book tee

times and competitions, view seasonal events, network with peers, and

stay connected with your club 365 days a year – providing additional

value for money.

KEY BENEFITS

Personalised Communication Tools

Keep your members informed with personalised communications that

resonate. Schedule emails, then track,and analyse engagement for every

message

Robust Analytics & Reporting

Track success with in depth analytics and reporting features,

allowing you to make data driven decisions to improve your

clubs’s offerings.

Comprehensive Financial Management

With seamless payment processing and financial management features,

easily track transactions, generate reports, and manage your budget

without hassle.

MORE BENEFITS

MyClubHQ provides a modern solution for every aspect of club

management - whether it’s managing members, running competitions

and year-round events, engaging your community, or handling finances.

With tools that simplify operations, personalised communication features,

and a year-round mobile app, MyClubHQ helps your club thrive.

Discover how MyClubHQ can elevate your club management.

ONE MODERN SOLUTION

FOR EVERY NEED

PERSONALISED WEBSITE AND

MEMBER PORTAL

Behind MyClubHQ is a team of highly skilled developers and designers ready

to offer a community feel to your new platform, creating and personalising each

club’s brand.

Why is this important? A community comes to know and love a trusted environment,

something they can recognise, and we are on hand to create just that.

FEATURES

Personal Member Home

A tailored dashboard that displays upcoming tee times, competition entries, notices, course

status, statements and key documents.

Bookings & Competitions Hub

Unified tee-time and comp entry with guest/partner add-ons, waitlists, draw visibility, start sheets,

and live results - kept in sync with back-office rules.

Content Control

Keep your site fresh without the wait. Admins can edit pages, news, galleries, and fixtures

in seconds - no protracted IT requests, just intuitive tools and user friendly editing options.

Targeted Comms & Offers

Send the right message to the right golfers - segments by category, handicap band, recency, or spend.

Automate reminders, renewal nudges, and post-round follow-ups with consent handled transparently.

Mobile-First, App-Connected

A fast, responsive site that pairs with your club app for push alerts (course status, weather holds, offers)

and frictionless access on the go.

Secure Self-Service

Members manage profiles, privacy and consents, view balances, download invoices, and manage bookings

- protected by role-based access and audit trails to reinforce trust.

PERSONALISED WEBSITE AND MEMBER PORTAL

MEMBERSHIP CRM

Membership management in one centralised, easy to use location.

Our motto is designed with you and your community in mind, to ‘engage, analyse

and grow’. We want your membership to be able to do just that, with tools designed

to scale up, interact with and develop your membership database with ease.

FEATURES

Everything about a golfer in one place

Membership type, contact details, notes, documents and consents - plus

a link to their handicap record - so admins can sort things quickly.

Apply online, approve in clicks

New members apply on the website. Applications land in an approval list with simple steps

and checks. Move people from “applied” to “active” without email ping-pong.

Renewals that run themselves

Automatic reminders, instalment options and pre-authorised payments (card or Direct

Debit) keep memberships rolling. The system follows up on missed payments for you.

Company & group memberships made easy

A single lead account manages multiple golfers - add or remove people,

choose their categories and pay on one consolidated invoice.

Built-in workflows and notifications

When something needs doing - ID needed, payment failed, document

due - the right person gets a nudge. Tasks are tracked so nothing slips.

Comprehensive Data Analytics

Advanced dashboards and visualisations for detailed analysis of

member data, providing valuable insights to enhance decision-making.

TEE SHEET & BOOKINGS

Designed in consultation with club operators, MyClubHQ delivers a modern,

purpose-built tee sheet.

It balances a smooth member experience with clear operational control - fair access

at busy times, flexible setup for different course layouts, and calm, predictable days

for staff. The features below show how it adapts to your rules while cutting admin time.

FEATURES

Fair rules that fit your club

Set booking windows, quotas and categories for members, guests and societies.

Reduce no-shows with caps, deposits and simple deterrents.

Live availability on web and app

Everyone sees the same tee times in real time, with instant confirmations, change alerts

and optional waitlists.

Multi-course availability

Configure tee sheets across one or more courses: 9/18/27-hole play, rolling starts, front/back

starts, smart gaps for pace-of-play—template once, reuse for everyday bookings and roll-ups.

Pricing that responds

Weekday/weekend, seasonal and time-of-day rates, plus member/visitor pricing. Take deposits and

control balance deadlines.

Timed releases with reservation holds

For premium slots, schedule releases and apply a short reservation hold timer so each golfer gets a fair shot

- when a time is selected, it’s held briefly while they complete checkout.

Anti-hoarding controls

IP/session checks and single-active-session protection prevent multiple-window grabs; optional queueing

smooths spikes and keeps things fair.

TEE SHEET & BOOKINGS

COMPETITIONS & WHS

Make competition days feel effortless. MyClubHQ brings set-up, entries,

draws, live scoring and results into one flow - and keeps handicaps aligned

with the World Handicap System where supported.

From weekly roll-ups to championships, it’s a fast, modern toolkit that clears

away admin and gives golfers instant clarity.

FEATURES

Formats ready to go

Choose Stableford, stroke, match play, fourball, scramble and

more - save templates so popular events are a two-minute setup.

Draws and start sheets

Build balanced draws, allocate tee times, and publish

start lists to the website/app - or print - in a click.

Mobile scoring with marker sign-off

Players enter scores on their phones; a marker reviews and confirms before

submission - simple two-party sign-off that keeps cards tidy.

Fair results, automatically

Automatic ties and countback, divisions and prize rules - applied

consistently every time, with nearest-the-pin/longest-drive options.

Tee sheet & WHS sync

Keep entries aligned with the tee sheet and post qualifying

results to WHS via supported pathways, cutting double-entry.

Live leaderboards

Show rolling scores on web/app so golfers and staff

can follow the action in real time - great for majors and club finals.

EPOS & PRO SHOP

MyClubHQ connects with your existing EPOS tills so the bar, restaurant, halfway

house and shop feel like one journey. Members see consistent pricing and wallets

wherever they pay, and clubcard balances can be viewed, topped up, and spent on

bookings via the website or app.

If you don’t yet run a best-of-breed EPOS, we’ll help select and integrate the right

partner. Sales, stock and bookings then roll into MyClubHQ reporting for a 360° view

and a smooth close-of-day.

FEATURES

Member pricing & cashless wallets

Set different prices for members and visitors, apply automatic member

discounts, and let golfers top up and spend from on-account balances.

Fast bar & F&B service

Run the clubhouse, halfway house and bev cart from the same POS - tabs, quick

service and dining flow all in one.

Integrated payments at the till

Chip & PIN, contactless and wallet payments through connected terminals for quick,

reliable checkout.

Member statements at POS as well as in profile

Show balances and recent transactions at the till for quicker queries and top-ups.

Promotions & price levels

Schedule offers and run member/visitor price levels without manual overrides at the till.

SLA you can measure

Fast first-response during trading hours, clear targets for critical incidents, and planned

maintenance windows.

EPOS & PRO SHOP

ACCOUNTING INTEGRATIONS